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Textbooks and Supplies Policy     

Policy

Columbia College (“College”) students have different options to obtain textbooks and supplies each semester based on the venue of the course (e.g., traditional vs. nontraditional course). In all cases, students are expected to have the required textbooks and supplies and failure to do so may impact their ability to successfully complete coursework.

I. Columbia College Nontraditional Venue Textbook Program  

As part of the cost of tuition, the College provides textbooks and supplies for undergraduate and graduate courses offered at Nationwide locations and Online (i.e., “Nontraditional Venues”). Most textbooks for courses at Nontraditional Venues are digital textbooks that students have access to through the College’s learning management system no later than the Friday before the course begins, or within 24 hours of registration being finalized for the course, should the student register after the Friday before the course start date. In the event a digital textbook is not available for the course, a printed copy of the textbook will be shipped to the student at least seven days before the course start date should the student register within 13 days of the course start date, or within 24 hours of registration being finalized for the course.

All eligible students taking a course at a Nontraditional Venue will be automatically enrolled in the Nontraditional Venue textbook program for that course. However, students taking a course at a Nontraditional Venue have the option to opt-out of the Nontraditional Venue textbook program by communicating this intent to their academic advisor and by submitting a completed Textbook Program Opt-out form before enrolling in courses for the semester. After communicating an intent to opt-out to their academic advisor, the student will receive an email from the academic advisor with a link to complete the opt-out form. Opting-out of receiving textbooks through the Nontraditional Venue textbook program applies to all Nontraditional Venue courses for which the student registers after opting-out. Once a student registers for at least one course for the semester, the next opportunity to opt-out is before registering for the following semester. Students who opt-out will receive a $20 per credit hour reduction on their student account and will be responsible for obtaining all required textbooks and supplies on their own.

Students taking courses pursuant to tuition reduction programs such as Military Tuition Assistance, the College’s Employee Educational Grant, the College’s Graduate Education Grant, dual enrollment or other similar programs who desire to opt-out should contact the Enrollment Service Center for further details and implications.

A student who opts-out of the Nontraditional Venue textbook program, but who would like to reenroll in the program will have the opportunity to opt-in at the beginning of each academic year. Students who desire to opt back in at a time other than the beginning of an academic year may appeal to the Enrollment Service Center. Students are allowed one appeal and whether to grant the appeal is entirely at the discretion of the College.

Students may not receive their textbooks if their payment plan is delinquent. Once their payment plan is current, textbooks will be distributed. 

A student who enrolls in a Nontraditional Venue course and also simultaneously enrolls in a Traditional Venue (defined below) course will follow the Nontraditional Venue textbook program for the Nontraditional Venue course(s).

II. Columbia College Traditional Venue (Day) Textbook Program and Associates in Science, Nursing Textbook and Supply Vouchers 

Students taking courses at the College’s traditional “Day” campus venue in Columbia, Missouri (i.e. “Traditional Venue”) are not part of the Nontraditional Venue textbook program described above and instead will have access to textbooks and supplies for those courses through the College’s book vendor. Students taking Traditional Venue courses may request a textbook and supply voucher via CougarTrack, the College’s online student portal. Students with available financial aid funds will be eligible for such vouchers to be used with the College’s on-site bookstore. These vouchers are not automatically generated and voucher requests must be initiated by a student. Students will be notified of the status of their voucher request via their College email accounts. Students are only given the option for a voucher with financial aid funds if the student has enough financial aid funds to cover the student’s direct costs to the College (e.g., tuition, fees, housing, etc.) and there is a remaining credit balance on the student’s account. Any textbook purchases the student makes with the voucher may not exceed the amount of credit that the student has on the student’s account and any purchases made with a textbook voucher will be charged to the student account. Students may apply for a voucher through the last day to add classes.

Students who take Nursing courses at the College’s Lake Ozark, Missouri location have access to textbooks and supplies for these courses through the College’s main campus book vendor. This includes students who are fully admitted into the Associate in Nursing Program, as well as students enrolled in courses with a NURS prefix.

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